Everything your collection needs

Collection Core

Stable and structured object records connect every part of the system.

• ·Stable identifiers and catalog numbers
• ·Artists, makers, and attribution
• ·Titles, alternate titles, and dates with certainty
• ·Medium, material, and process
• ·Dimensions, orientation, and scale
• ·Editions, marks, inscriptions, and signatures
• ·Status, location, and custody
• ·Acquisition, deaccession, and provenance chains
• ·Condition, rights, and notes
• ·Related records and relationships

Explore

Find any record, browse any path, and save the views that reflect how you think about the collection.

• ·Fast full-text search
• ·Faceted filters: decade, artist, maker, medium, material, type, theme, series, collection, place, status, exhibition, publication
• ·Saved searches and shared views
• ·Visual browsing: grid, list, map, timeline, and graph
• ·Comparison and related-object discovery
• ·Natural-language queries

Visual Intelligence

Image handling that preserves the original, produces clean derivatives, and assists visual analysis with care around meaningful boundaries.

• ·Preservation of original scans
• ·Separate cleaned derivatives for display
• ·Multiple views, details, frame and reverse shots
• ·Image rights and credits tracking
• ·Background and border cleanup
• ·Orientation and framing detection
• ·OCR where appropriate
• ·Visual similarity and duplicate review
• ·Dominant color and visual-characteristic suggestions
• ·Careful review around signatures, plate marks, inscriptions, deckled edges, and meaningful boundaries

Collection Intelligence

The system reads the collection as a whole to find gaps, conflicts, duplicates, and possible connections, then proposes corrections for review.

• ·Completeness and consistency checks
• ·Duplicate and conflict detection
• ·Missing-field review
• ·Configurable controlled vocabularies
• ·Catalog suggestions: fields, keywords, relationships
• ·Relationship suggestions with confidence
• ·Record confidence and review state
• ·Alerts and data-quality projects
• ·Collection-level analytics and summaries
• ·Human review and approval of AI suggestions

Research & Curatorial

Bring notes, sources, bibliography, and chronology into one research environment. Explore connections between people, works, institutions, and ideas.

• ·Research folders with artwork grouping
• ·Source-linked notes and bibliography
• ·Publications and exhibition histories
• ·Chronology and timeline visualization
• ·People, institutions, places, themes, and series
• ·Knowledge graph of relationships
• ·Collection Assistant for guided research
• ·Curatorial working lists and draft interpretation
• ·Catalogue raisonné and exhibition-research support

Stewardship

Care for the collection through conservation, loans, valuations, insurance, and rights management. Preserve its records for the next steward.

• ·Condition and conservation history
• ·Loans with borrower, venue, shipping, and insurance
• ·Valuation and appraisal records
• ·Insurance and rights management
• ·Reproduction permissions
• ·Storage and location moves
• ·Audits and document retention
• ·Estate and succession planning
• ·Exportability and future steward handoff

Presentation & Publishing

Present the collection to the world or to a selected audience with field-level control over what is public and what stays private.

• ·Public collection or archive website
• ·Artist or organization site
• ·Curated selections and virtual exhibitions
• ·Private viewing rooms and presentations
• ·Artwork records, labels, and checklists
• ·PDFs and reports
• ·Publication approval workflows
• ·Field-level public/private controls
• ·SEO and structured metadata
• ·Accessible image presentation
• ·Visual editor for public pages

People & Institutions

The full network of people and organizations connected to the collection with roles and relationships attached to works, events, transactions, and scholarship.

• ·Artists and makers
• ·Collectors, donors, and lenders
• ·Galleries, dealers, and advisors
• ·Appraisers, conservators, and photographers
• ·Publishers and researchers
• ·Museums, universities, and institutions
• ·Roles and relationships attached to works, events, transactions, and scholarship
• ·Optional gallery and collector CRM with contact history

Activity & Operations

Manage daily operations with imports, batch work, review queues, approvals, roles, activity history, and dashboards.

• ·Imports with field mapping and validation
• ·Batch edits and bulk operations
• ·Review queues and tasks
• ·Approvals and collaborator roles
• ·Audit and activity history
• ·Undo and recovery
• ·Dashboards and notifications
• ·Exports and backups
• ·Data-quality projects and digitization batches
• ·Reports and system configuration